Receptionist/Office Administrator (Administrative)

Total Safety is looking for a Receptionist/Office Administrator to join their safety-conscious team! The Receptionist/Office Administrator performs reception duties including answering the switchboard, greeting visitors, executives, suppliers, and customers, and performing other specialized requests. Provides backup administrative and clerical support.

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

Specific Job Duties and Responsibilities:

• • Corporate reception duties
    • Meet and greet visitors, maintain reception areas in orderly manner,
    • Monitor facility cameras
    • Incoming mail
    • Prepare overnight packages
    • Schedule and tidy conference rooms
    • Issue building entry badges
    • Order name plates and business cards
  • Facilities coordinator with oversight by Office Manager
    • Coordinate routine maintenance and repairs with vendors as needed
    • Order and stock breakroom, kitchens and training room
    • Order and stock office supplies
    • After-hours and emergency contact for facility
  • Assist with administrative, projects, travel arrangements and any other tasks as necessary
  • Printing and binding documents
  • Assist with planning and managing meetings and office events including catering
  • Monitor and order in-stock promotional items; source, replenish and order promotional items for company events or sales events
  • Assist Sales team with event registration and promotional items
  • HSE/LPS location representative, including quarterly facility inspections
    • Identify fire wardens, update EAP, coordinate fire drills
  • Assist Program Administrator for Concur for company travel and expense reporting platform
    • Login credentials and password reset
    • Map corporate cards to individual accounts and assign proper access and approvers
    • Process terminated employee expenses
    • Monitor and respond to Concur email box.
  • Assist Program Administrator for JPM Chase company cards  
    • Application requests and questions
    • Process card applications including management approval, type of card, credit limit, MCC group
    • Respond to daily issues/requests from cardholders such as declines, increase credit limits, fraud, lost/stolen cards

Educational Requirements: 
• High school diploma or GED
  
Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer. 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Administration