Administrative Manager (Administrative)

Under the Office of the Provost, Graduation and Persistence Support (GPS) is charged to help undergraduate students work successfully towards degree completion from the University of Oklahoma. We work together with various entities across campus to ensure holistic support for our students. Additionally, GPS supports projects and events tied to graduation on all three OU campuses.

This position will assist the Graduation and Persistence Support team to ensure successful collaboration for campus-wide retention and persistence efforts creating opportunities for student graduation and degree completion.

Specific Job Functions and Responsibilities: 

• Maintain office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details and completed.
• Receives incoming calls for GPS and refers to appropriate person. Records messages or responds to caller with routine information.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Opens, routes, and prepares incoming and outgoing mail.
• Coordinates and oversees the Graduation Gear-Up Event.
• Support special projects or events held within Graduation and Persistence Support Office.
• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education/Experience: High School Diploma or GED, AND: 

• 24 months office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures.
• General office and customer service skills.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Certifications: None

Advertised Physical Requirements:

• Sit for prolonged periods.  
• Communicate effectively and listens.  
• Engage in repetitive motion.  
• Use of computer and telephone.  
• Stand, stoop, bend, and reach.
• Standard office environment.

Department Preferences:

• Bachelor's Degree
• Working knowledge of OU

Supervision: None

 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
 

Why You Belong at the University of Oklahoma: The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.