Office Manager (Finance)
Dept Number/Name: 0-6381-000 / Dept of Pharmacy Practice
College Division: USFHealth-Coll of Pharmacy
Salary Plan: Staff
Job Code/Title: 0716 / Office Manager
Hiring Salary/Salary Range: $43,000 - $47,000
Position Number: 00017476
ORGANIZATIONAL SUMMARY:
The Taneja College of Pharmacy will be managed by the Dean and an actively-engaged administrative leadership team. The USF College of Pharmacy has created a Doctor of Pharmacy program at USF Health that will create an academic and clinical learning environment known for producing outstanding pharmacist clinicians trained in advanced principles to provide exceptional patient-centered care.
POSITION SUMMARY:
The position will support the Chair of Pharmacotherapeutics and the faculty in this department. The position requires the ability to learn University Policies and Procedures, work independently with good judgment and be self-motivated. The Office Manager may supervise assigned support staff in the office to fulfill the administrative requirements for the department. Strong Communication skills will be required to represent the College of Pharmacy within the University and with outside entities and government officials. Excellent written & verbal skills and the ability to mutlitask is critical in this position.
RESPONSIBILITIES:
- Plan prioritize and schedule meetings and appointments for the Chair of Pharmacotherapeutics and Clinical Research. Make daily decisions regarding calendars.
- Must be able to explain policies, answer questions, and independently resolve problems whenever feasible.
- Develop, manage and maintain functional filing system for hard copy documents. Receive telephone calls and respond independently as appropriate. Examines all incoming correspondence to determine priority items while ensuring confidentiality.
- Compile and maintain information that may require web or library researching and gathering.
- Responsible for efficient and timely management of conference and travel arrangements, itineraries, agendas, flight reservations, lodging, car rental, etc.; and compiles receipts and prepare electronic travel reimbursements for the department and COP students as needed.
- Support purchasing requirements for the college and obtain price quotes, entering into university systems, receive purchase orders and maintain P-Card information as required.
Programmatic Assistance with the following:
International/mission travel for both faculty and student experiences
Career Orientation programming
Coordinates communication to post-graduate regarding orientation and training for COP post-graduate program
Assists the Office of Faculty Affairs to coordinate interviews and onboarding of new faculty
Coordinates and plans retreats and professional development meetings
Provide quality Assurance for these programmatic responsibilities
Course Support:
Facilitating use of Canvas for departmental faculty
Classroom set-up
Grading assessments
Facilitate classroom activities
Assist with coordination of course materials and supplies
Administrative Responsibilities to include:
- Assists the Office of Faculty Affairs with administrative requirements for PCR Faculty Searches.
- Responsible for on-boarding and faculty moves.
- Manages and audits annual and sick leave records and coordinates paid parental leave and FMLA. Will be a Leave Coordinator for the department and may assist other areas of the college with their leave coordinating responsibilities on an as needed basis.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
Previous experience in a university setting is preferred, but not required. Knowledge and experience with USF systems is preferred.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38171
Posting Date: 11/06/2024
Posting End Date: 11/20/2024
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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