Faculty Services Administrator (Finance)
Dept Number/Name: 0-6380-000 / Coll of Pharmacy - Dean's Offc
College Division: USFHealth-Coll of Pharmacy
Salary Plan: Administrative
Job Code/Title: 9635 / Faculty Services Administrator
Hiring Salary/Salary Range: $60,000 - $65,000
Position Number: 00025044
ORGANIZATIONAL SUMMARY:
The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.
POSITION SUMMARY:
The Faculty Services Administrator (FSA) will serve as the primary resource and administrative officer on university policies and procedures regarding faculty appointments and processes such as visas, tenure, promotion, faculty recruitment, faculty activity reporting (FARS) and annual evaluations for TCOP faculty. The FSA will work within the Office of Faculty affairs to support faculty activities that will enhance their performance and success in the College. The FSA will complete faculty data requests as needed. The FSA will also be responsible for providing administrative support to the Associate Dean of Faculty Affairs.
RESPONSIBILITIES:
Coordinate the faculty promotion and tenure process for both Collaborative and Principal tracks. Monitor Correspondence: Track and manage communications related to faculty tenure and promotion, ensuring departments are kept informed of important deadlines and requirements. Prepare Tenure Portfolios: Assist in the preparation and organization of tenure portfolios and related materials for distribution to tenure applicants. Track Tenure Progress: Maintain accurate records of tenure-earning faculty, ensuring timely notification to the appropriate Department Chair regarding faculty eligibility for mid-tenure review and/or tenure promotion.
Initiates departmental faculty recruitment processes and onboarding for Central Human Resources (CHR). Ensures compliance with University Search committee requirements. Gathering documents or materials needed for credentialing at USF or affiliated institutions. Works with administrators to ensure new hires have access to necessary clinical or University systems. This position requires a high level of professionalism to work closely with faculty recruitment candidates.
Provide necessary administrative support for the Associate Dean of Faculty Affairs including coordinating foreign and domestic travel.
Coordinates foreign national faculty employment processes and reviews foreign national employment documents such as H1B and J-1Visas for faculty and post doctorates. Will oversee immigration and visa processes sponsored by the College
Coordination of the Faculty Leadership professional development. Provides faculty with the opportunity to enhance their leadership skills, collaborate with other faculty leaders, and improve their experience and contribution to the USFH Taneja College of Pharmacy. Scheduling/planning conferences and/or workshops including arranging logistics for attendees, facilitating communication for promotion of events and setting up catering.
Interpret applicable USF policies and procedures to provide guidance on matters affiliated with faculty leave of absences including Paid Parental Leave.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Master's degree in business administration, human resources or other related field; or a Bachelor's degree in those same fields with a minimum of two years of experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Master's degree in business administration, human resources, or other related fields with one to three years of experience. Experience in a University setting is preferred. Human Resource, visas/immigration paperwork, international travel, promotion, and tenure and leave experience preferred.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38389
Posting Date: 12/12/2024
Posting End Date: 12/26/2024
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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