EHR Specialist I (Project Management)
J oin PACS: Elevate Healthcare with Us!
PACS is elevating healthcare by r evolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and fun , we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.
If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let's shape the future of healthcare!
Join Our Team and Thrive!
At PACS , we believe our employees are our greatest asset. That's why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle.
Our comprehensive benefits include:
- Health Coverage : Enjoy medical, dental, and vision plans to keep you and your family healthy.
- PTO and Vacation : Benefit from generous paid time off and holidays to relax and recharge.
- Financial Wellness : Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
- Retirement Planning : Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
- Support When You Need It : Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.
Join us at PACS and take advantage of a workplace that truly values you!
General Purpose
The primary purpose of your job position is to implement assigned modules of the EHR Platform (PointClickcare) in all the facilities supported by PACS in accordance with current federal and state guidelines as well as in accordance with the facility's established privacy policies and procedures.
Essential Duties
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Administrative Functions
• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the EHR-related projects in accordance with set project deadlines.
• Assist the Director of E.H.R. Support, as required.
• Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in all the supported facilities, to assure that PCC modules are implemented timely and properly.
• Provide PCC Navigation training and re-training on assigned modules.
• Audit Assigned modules, as needed. o Includes audits to support the facilities' ancillary team.
o Includes audits to support facility nursing teams in collaboration with the Regional Director of Clinical Services, Medical Records Auditor, and Regional RAI Specialist.
• Issue monthly reports covering audit results to the EHR Director of E.H.R. Support, other the EHR leadership team, and Facility Leadership, needed and required.
• Will consult with Regional Directors of Clinical Services, Regional RAI Specialists, Regional Directors of Therapy Services, AR Regionals, Business Office Managers, as appropriate.
• Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.
• Alert facility personnel of audit trends and schedule follow-up webinar trainings, when needed.
• Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.
• Coordinate webinar and onsite training schedules with supported facilities.
• Maintain EHR Platform security.
o Includes adding and removing users in the system. o Includes updating, revising and maintaining security roles which are appropriate with the user's position.
o Includes auditing security users and roles as scheduled to ensure users will have appropriate access.
• Maintain spreadsheets of Registry and Contractual staff, and other outside consultants' security access.
• Inform teams of scheduled downtimes and updates, regularly.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Supervisor.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Supervisor.
• Report any known or suspected unauthorized attempt to access facility's information system.
• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this position.
Personnel Functions
- Report known or suspected incidents of fraud to the Director of EHR Support.
- Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established policy guidelines.
Staff Development
- Attend and participate in mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
- Attend and participate in workshops, seminars, etc., as approved.
Safety and Sanitation
- Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.
Equipment and Supply Functions
- Report equipment malfunctions or breakdowns to your supervisor as soon as possible.
- Ensure supplies have been replenished in work areas as necessary.
- Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.
Supervisory Requirements
This position has no supervisor responsibilities.
Qualification Education and/or Experience
Must possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment. A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required. On-the-job training provided in medical record and health information system procedures. Must be knowledgeable of medical terminology. Be knowledgeable in computers, data retrieval, input and output functions, etc
