Administrative Assistant (Finance)
The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.
Responsibilities:
- Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
- Gather, sort and distribute incoming and outgoing mail within the department.
- Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
- Answer telephones, route calls, and/or take messages.
- Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
- Maintain office supplies for department; approve special office supply requests.
- Maintain department files and library including record retention program.
- Prepare and submit monthly forms, invoices, and check requests.
- Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
- Provide backup support to front desk receptionist.
- Perform other related duties as assigned.
Qualifications:
- Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
- Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
- Excel experience highly preferred
- Confidentiality, multitasking and flexibility required
- Excellent written and verbal communication
- Strong interpersonal skills and good judgment
- Ability to work flexible hours as necessary
- Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
