Entry Level Contract Specialist (Administrative)
Position Summary: The Contract Specialist are responsible for assisting with estimating, proposal development and procurement of master service agreements and site-specific projects for distribution, transmission and substation construction across a mix of customers for which Pike Electric, LLC serves. This position will be responsible for establishing and maintaining a positive relationship with our customers while ensuring Pike's project management and field operations teams are supplied with the pertinent contractual information necessary to perform all work per specification in a safe, cost effective, and timely manner. Contract Specialist are expected to develop industry skills and to have the ability to work independently.
Essential Functions:
Under minimal supervision, the Contract Specialist will be responsible for the following:
- Assist with estimates and proposals for site specific projects and master service agreements
- Review project plans and specifications and coordinate with the project team to confirm complete scope
- Participate in customer pre-bid meetings (in-person or virtual)
- Identify risk issues and their order of magnitude
- Solicit subcontractor and/or supplier information and pricing
- Build effective relationships with customers, design team, specialty contractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer's expectations
- Assist with contract negotiation and work with project team to establish the system to carry out the contract including management of subcontractors and material procurement
- Assist with contractual meetings (pre-bid, contract negotiations, contract kickoff, post-project meetings, etc.)
- Management and support of emergency and storm restoration events
Minimum Requirements:
- 4-year college degree preferably in engineering or business management
- Possess strong mathematical, communication and computer skills
- Knowledge of project management fundamentals
- Working knowledge of personal computers and software applications with MS office application proficiency
- Demonstrated skills in written communications; ability to compose basic, as well as complex proposals, technical documents, and formal letters
- Demonstrated skills in oral communications; ability to make presentations to both small and large, diverse groups
- High energy level with the ability to work in a fast paced, ambiguous environment with a bias for action
- Proven success in developing and maintaining internal and external relationships while effectively navigating organizational barriers
- High commitment to achieving goals and plans
- Excellent organizational, planning and time management skills
- Ability to assist with multiple projects simultaneously
- High attention to detail with the ability to recognize discrepancies
- General understanding of Fixed Price, Time & Materials, Cost Plus and Unit contract pricing mechanisms
- Working knowledge of the techniques needed to lead and influence others in a matrix organization
- Ability to collaborate with a variety of individuals from various socio-economic, cultural and ethnic backgrounds
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools or controls; reach with hands and arms.
Work Environment:
While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
Competencies:
- Self-Motivated
- Work independently
- Leadership Skills
- Team-Oriented
- Customer Oriented
- Positive Attitude
- Able to deal with multiple tasks
Equal Opportunity Employer - Minorities/Females/Veterans/Disabled
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
