Junior Staff Accountant (Administrative)
Junior Staff Accountant
ICA Languages Services is actively seeking a Junior Staff Accountant. This is a salaried, part-time (30 hours weekly), in-person position (in our office in Arlington, VA), with benefits such as health, dental, vision, paid holidays, and paid time off. The Junior Staff Accountant reporting to our Controller performs a variety of duties such as account reconciliation, managing accounts payable, maintaining the general ledger, and providing ad hoc support as needed.
ICA is a women owned small business, providing services as a foreign language training school, to those in service of the United States. Our mission, vision, and values guide us as we have grown and changed over the past 35 years.
Duties and Responsibilities:
Account Payables
- Process vendor invoices for appropriate documentation and approval prior to entry into the ERP system and payment
- Record and verify all expense reports, ensure proper compliance with company policies and contract requirements
- Maintain vendor administration including new vendor set up, maintenance, and vendor updates
- Process AP reconciliations, including bank and credit card reconciliations.
- Maintain AP filing system by making AP folders and labels
- Monitor and respond to any account payables questions submitted to account payables email account
Timesheet/Payroll
- Collect timesheets and material log for contract specific monthly billing
- Monitor and respond to any timesheet questions submitted to timesheet email account
- Calculate and post monthly PTO/Sick accruals
Billings
- Prepare and submit contract specific invoice twice a month
- Review contract specific monthly receipts to be included with monthly invoice
- Enter contract specific billing into WAWF once approved
General
- Record cash receipts daily in general ledger
- Enter monthly copier allocation
- Perform other duties as assigned
Requirements:
- Must have a Bachelor's Degree in Finance, Accounting, or related field
- This is an entry level role. It requires 0-3 years of Accounting experience. A High School Diploma and an additional 4 years of directly relevant government accounting experience may be considered in lieu of a degree.
- Experience with the accounting software Unanet preferred
- Must have a strong understanding of Accounts Payable (AP)
- Requires familiarity with Bank and Credit Card reconciliations
- Requires an understanding of accounting practices and procedures, project-based accounting under federal contracts, financial statements, and the full accounting cycle
- Must have an understanding of Generally Accepted Accounting Principles (GAAP)
- Be reliable, curious and a quick learner
- Exercise your strong attention to detail
Physical Considerations:
- Must be able to work in an office environment
This is an immediate opening, please submit your applications by 5/2/2025.
Applicant must be a U.S. citizen, permanent resident, or a foreign national with authorization to work in the United States.
ICA Language Services is an equal opportunity employer. Applicants will not be discriminated against because of race, color, sex, age, religion, national origin, disability, veteran status, or any protected category prohibited by local, state, or federal laws.
