Payroll/HR Clerk (Administrative)

Summary:
The primary duties of the Payroll/HR Clerk are to help process bi-weekly payroll and maintain employee time records. The Payroll/HR Clerk will also perform administrative tasks and services to support the effective and efficient operation of Whisperkool/ Vinotheque Wine Cellars Human Resources Department.

Essential Duties and Responsibilities:
Human Resources Duties:

Maintain accurate and up-to-date human resource files, records, and documentation.
Answer routine questions from employees regarding policies, and benefits, and refer complex issues to senior HR staff or management.
Ensure the confidentiality and integrity of human resource records.
Conduct periodic audits of HR files to verify proper documentation.
Provide clerical support to the HR department.
Help maintain leave of absence files as they run congruent with payroll efforts. (example: Track FLMA, WC, Extended absence, and make sure properly certified.)
Help create attendance write-ups as needed for attendance infractions to present to department managers, to allow timely recording of attendance issues as they arise, and to file appropriately.
Assist in planning and executing special events, including benefits enrollment, employee recognition programs, and company-wide meetings.

Payroll Duties:

Process bi-weekly payroll.
Maintain and edit employee timecards daily and weekly for accurate timecard processing.
Be versed in federal and state payroll laws.
Attend trainings, as needed and as presented, to stay up to date on payroll management.
Communicating with management regarding payroll and timecard questions.
Enter, maintain, and process payroll information, including wages, bonuses, commissions, time worked, leave, and deductions.
Ensure the proper application of payroll deductions for taxes, benefits, and other withholdings.
Issue or reissue checks and direct deposits for errors, adjustments, or terminations.

Other Responsibilities:

Support payroll-related inquiries from employees and resolve issues or errors in processing.
Collaborate with HR and accounting departments to ensure seamless integration between payroll and other business functions.
Perform other duties as assigned by management.
Support HR Department team with any additional administrative tasks.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent organizational skills and strong attention to detail.
Proficiency with Microsoft Office Suite or similar software.
Ability to quickly learn and effectively use payroll and HR software systems.
Strong interpersonal and communication skills, with a focus on customer service.

Education and Experience:

High school diploma or equivalent required.
Associate's degree in business administration, human resources, or related field preferred.
Experience in payroll processing and/or HR support roles is highly desirable.