Administrative Assistant, Senior (Finance)
The Senior Administrative Assistant will provide administrative support to the Marketing group and will report to the Executive Coordinator NGL Marketing. Responsibilities include, but are not limited to:
- Provide back-up support for Marketing Coordinator/Executive Assistant.
- Support SVPs/VPs and team members with ad hoc administrative tasks.
- Manage extensive domestic/international travel arrangements
- Ability to plan/coordinate multiple customer/internal events
- Plan and coordinate conference calls and meetings with internal and external customers, including coordinating schedules, conference room set up, catering coordination, and materials preparation.
- Online management of expense reports and invoices using Oracle.
- Preparation of daily and weekly reports for commercial marketing groups.
- Coordinate Building Maintenance: Address and resolve facility-related issues promptly and efficiently.
- Restock Supplies: Monitor and order office supplies, ensuring all employees have what they need.
- Answer phones for approximately 5 people in a fast-paced environment.
- Professional attitude and handling of inquiries, both verbally and in writing.
- Accuracy, excellent communication skills and attention to detail is imperative.
- Maintain files using SharePoint and network directories.
- Maintaining knowledge of available resources to facilitate information flow for general inquiries.
- Performing duties safely and in compliance with all company, federal, state, and local regulations.
- Maintaining proficiency in job functions and applicable software programs.
- Performing other related tasks as requested or assigned.
- High school diploma or equivalent is required.
- Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook is required. MS Access is preferred.
- If degreed, a minimum of 2 years' experience working in a support and/or administrative assistant role is preferred.
- If non-degreed, a minimum of 5 years' experience working in a support and/or administrative assistant role is preferred.
- Proven experience typing and proofreading company related documents.
- Ability to interact with co-workers in a business- like and professional manner, both verbally and in writing.
- The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
- Previous experience in the energy industry is preferred.
- Experience working with Oracle plus.
- Proven ability to respond as needed to internal and external customer requests in a timely manner.
