University of Oklahoma

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*Senior Admin Support Specialist (Administrative)



Join the Center for Public Management (OU CPM) at the University of Oklahoma and be part of a team dedicated to making a daily impact in the lives of Oklahomans. Located within the College of Continuing Education, OU CPM specializes in providing training, research, and consulting to enhance the efficiency and effectiveness of public sector agencies, staff, and community partners. Our focus is not only on professional and programmatic development but also on fostering a culture of growth and opportunity since 1994.

If making a meaningful difference in public service excites you, OU CPM is where your passion meets purpose.

As a Senior Administrative Support Specialist you will enjoy:

  • 14 paid holidays each calendar year
  • 27 days of leave accrued each year
  • Comprehensive insurance options
  • Retirement Savings plans
  • OU Tuition waivers

The core duties and responsibilities of this role revolve around supporting the CPM Administrative Office and CPM Human Resources department. The ideal candidate would have excellent organizational skills, attention to detail, event planning experience, and is competent with computers (including Microsoft Office, Qualtrics, SharePoint, Visio, and InDesign).  

Essential Duties include but are not limited to:

  • Support job recruitment efforts and strategies
  • Support organization wide collection of required forms and reporting
  • Plans and organizes meetings and programs, including coordinating CPM Employee Orientation event.
  • Maintains CPM SharePoint and develops Monthly Newsletter
  • Maintains office files that may be of a confidential nature.
  • Schedule various appointments for office personnel and ensures administrative details are completed.
  • Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public.
  • Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
  • Prepares various reports and makes copies and assembles materials.
  • May assist the payroll coordinator.
  • Performs related duties as assigned to successfully fulfill the function of the position.

This position works onsite full time.

Required Education: High School Diploma or GED.

  • 24 months office, clerical, or administrative experience.

Skills:

  • Knowledge of office procedures
  • General office and customer service skills
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work independently and as a team player
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Ability to multitask, be organized, and self-motivated
  • Ability to work in stressful situations
  • Ability to communicate verbally and in writing

Certifications:

  • None

Advertised Physical Requirements:

  • Sit for prolonged periods.  
  • Communicate effectively and listens.  
  • Engage in repetitive motion.  
  • Use of computer and telephone.  
  • Stand, stoop, bend, and reach.
  • Standard office environment.

Departmental Preferences:

  • 25+ months experience in clerical capacity
  • Advanced experience in Microsoft Office
  • Proficient in Qualtrics and InDesign

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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